AdminIstrative Support Specialist II - G113 Chief of Police
Columbus Consolidated Government
Major Duties and Responsibilities
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- Enters hours worked by department or division staff; maintains and updates sick leave, overtime hours, and vacation and holiday time.
- Types letters, memos, charts, labels, and reports.
- Enters and retrieves information using a computer.
- Answers emergency and non-emergency calls from the public; takes messages, screens calls, transfers calls, and provides information; receives citizen complaints.
- Greets visitors and customers; directs them to the appropriate area or assists them with information.
- Picks up, sorts, stamps and distributes mail.
- Files and retrieves documents.
- Photocopies reports, charts, memos, and other documents.
- Orders office supplies.
- Receives business license, inspections, and code reports daily;
- Receives, prepares, and distributes permits.
- Logs, distributes, and tracks subpoenas from various courts and attorneys.
- Enters data on all in-service and outside training registrations, firearms range reservations, test scores, completed certifications, and other pertinent training information.
- Performs other related duties as assigned.
Knowledge, Skills and Abilities
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- Knowledge of department policies and procedures.
- Knowledge of record keeping, report preparation, filing, and records management techniques.
- Knowledge of correct English usage including spelling, grammar, punctuation, and vocabulary.
- Knowledge of work-related computer applications.
- Knowledge of basic mathematics.
- Skill in the operation of standard office equipment.
- Skill in the operation of computers and various software programs.
- Skill in oral and written communication.
Minimum Educational and Training Requirements
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Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Physical Requirements
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The work is typically performed while intermittently sitting, standing, stooping, walking, bending, or crouching. The employee occasionally lifts light and heavy objects, climbs ladders, uses tools or equipment requiring a high degree of dexterity, and distinguishes between shades of color.
- Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.
- Feeling – perceiving attributes of objects by touch with skin, fingertips.
- Grasping – applying pressure to object with fingers, palm.
- Handling – picking, holding, or working with whole hand.
- Hearing 1 – perceiving sounds at normal speaking levels, receive information.
- Hearing 2 – receive detailed information, make discrimination in sound.
- Kneeling – bending legs at knee to come to rest at knees.
- Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
- Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
- Pulling - use upper extremities to exert force, haul or tug.
- Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
- Reaching – extending hands or arms in any direction.
- Repetitive Motion – substantial movements of wrists, hands, fingers.
- Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
- Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
- Talking 1- expressing ideas by spoken word
- Talking 2 – shouting to be heard above ambient noise.
- Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
- Visual Acuity 2 - color, depth perception, field of vision.
- Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
- Visual Acuity 4 - operate motor vehicles/heavy equipment.
- Visual Acuity 5 -close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts.
- Walking - on foot to accomplish tasks, long distances, or site to site.
The work is typically performed in an office, library, or computer room where the employee may be exposed to noise.