This position performs administrative duties in support of department activities.

• Greets visitors and directs them to appropriate personnel; assists visitors with information and answers questions.
• Answers the telephone; takes messages; screenscalls; provides information to callers; receives citizen complaints; direct calls and messages to appropriate personnel.
• Processes incoming and outgoing mail.
• Sends IT requests for updates to the City’s website.
• Enters purchase orders and processes receipts/payments to vendors in the City’s financial system.
• Serves as secretary of the CDAC board.
• Assists with the maintenance of project files.
• Coordinates travel.
• Schedules meetings.
• Performs administrative and clerical work including typing, filing, and data entry.
• Maintains department payroll information including sick leave, vacation, and holiday time.
• Responds to inquiries from employees, managers,the general public, and elected officials.
• Researches and prepares reports; develops and implements assigned programs.
• Resolves administrative problems related to theefficient operation of the office, such as personnel problems, policy interpretations, and telephone, computer, and equipment malfunction.
• Attends and participates in staff meetings; takes and transcribes notes; completes required forms and paperwork.
• Writes detailed or technical reports of all findings, conclusions, and recommendations based on a thorough analysis and interpretation of data, and compiles information into summary reports.
• Composes correspondence; formats and types letters, reports, charts, and other documents.
• Prepares narrative and statistical reports to track and document activities and to provide justification for department actions and requests.
• Maintains department supply inventory; requisitions supplies as needed.
• Directs the collection of federal grant funds and state reimbursements; prepares monthly financial reports; represents office in periodic audit processes.
• Coordinates/maintains the Directors Calendar andspecial meetings; responsible for registering the director for upcomingconferences, book flights and hotel accommodations.
• Answers questions and responds to citizen complaints.
• Performs other related duties as assigned.

• Knowledge of the principles and practices of modern office administration.
• Knowledge of basic mathematical and statistical computations including addition, subtraction, multiplication, division, percentages, and ratios.
• Knowledge of Generally Accepted Accounting Principles.
• Skill in operating standard office equipment including work-related computer applications.
• Skill in problem-solving and decision-making.
• Skill in research, statistical analysis, and report preparation.
• Skill in Microsoft Office Suite.
• Ability to work independently and with minimal supervision.
• Skill in analyzing and resolving office administrative situations and problems.
• Skill in problem-solving and decision-making.
• Skill in the training and supervision of personnel.
• Skill in oral and written communication.

Knowledge and level of competency are commonly associated with the completion of specialized training in the occupational field, inaddition to basic skills typically associated with high school education.Associate degree is preferred. Sufficient experience to understand the basicprinciples relevant to the major duties of the position usually associated withthe completion of an apprenticeship/internship or having had a similar position for two (2) years.

The work is typically performed while sitting at a desk or table. The employee must occasionally lift light objects.

• Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.
• Climbing – ascending, descending ladders, stairs, ramps, requires body agility.
• Grasping – applying pressure to object with fingers, palm.
• Handling – picking, holding, or working with whole hand.
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Hearing 2 – receive detailed information, make discrimination in sound.
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
• Reaching – extending hands or arms in any direction.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Standing – for sustained periods of time.
• Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
• Talking 1- expressing ideas by spoken word.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 - color, depth perception, field of vision.
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
• Walking - on foot to accomplish tasks, long distances, or site to site.