This position is responsible for providing administrative and data entry services in support of the Human Resources Department.

• Enters new employee information into the Advantage 4 Human Resources Management(HRM) payroll system.
• Reports new hires to the Georgia New Hire Reporting Agency.
• Assists with basic requests related to access and navigation within the Employee Self-Service (ESS) and Management Self-Service (MSS) applications within the Advantage 4 system.
• Maintains application functionality within ESS and MSS.
• Review and distribute FLSA Reports to all Departments.
• Review all TIMEG documents entered for payroll to be sure they are final.
• Assists in training new users on the Advantage 4 HRM payroll system.
• Provides support to departments with time entry and personnel actions as needed.
• Assists with processing Employee Status Maintenance (ESMT) documents in the Advantage 4 HRM payroll system; acts as a backup to the HR Specialist in processing ESMT documents.
• Enters employee change requests for direct deposit, federal and state tax withholdings, and miscellaneous deductions.
• Responds to employment verifications and Open Records requests.
• Maintains employee personnel files within the electronic filing system.
• Responsible for managing physical files in the file room.
• Performs general clerical functions including copying, faxing, filing, shredding, and preparing correspondence.
• Provide front desk assistance to include answering a multi-line telephone and directing calls as necessary.
• Provide notary public service as needed.
• Performs other related duties as assigned.

• Knowledge of department policies and procedures.
• Knowledge of troubleshooting basic computer problems to include pop-up blockers, clearing a cache, navigating among different web browsers, etc.
• Knowledge of office administration practices and procedures such as scanning, letter writing, and the operation of standard office equipment.
• Knowledge of standard business arithmetic and statistical computations.
• Knowledge of Advantage 4 Human Resources Management and Payroll System or other governmental Human Resources Management and Payroll system.
• Knowledge of the laws and policies relating to Human Resources.
• Skill in using a scanner, computers, and various software programs.
• Skill in interpersonal relations, organization, and problem-solving.
• Skill in applying policies to payroll transactions.
• Skill in oral and written communication.

Knowledge and level of competency are commonly associated with the completion of an associate's degree or specialized training in the occupational field, in addition to basic skills typically associated with high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

The work is typically performed while sitting at a desk or table with intermittent bending, crouching, or stooping. The employee must occasionally lift light objects. Additionally, the following physical abilities are required:

• Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.
• Feeling – perceiving attributes of objects by touch with skin, fingertips.
• Handling – picking, holding, or working with whole hand.
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Hearing 2 – receive detailed information, make discrimination in sound.
• Kneeling – bending legs at knee to come to rest at knees.
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back
• Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
• Reaching – extending hands or arms in any direction.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Standing – for sustained periods of time.
• Talking 1- expressing ideas by spoken word.
• Talking 2 – shouting to be heard above ambient noise.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 - color, depth perception, field of vision.
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
• Walking - on foot to accomplish tasks, long distances, or site to site.