This position is responsible for creating and maintaining records for the Columbus Police Department.

• Provides assistance to law enforcement officers, prosecutors, court officials, the public, etc. via personal contact at a service window or by telephone.
• Examines / screens police incident reports for any information that is required to be entered into GCIC and then pushes those reports forward.
• Conducts audits of entries in the department’s Records Management System.
• Enters property and persons into the state GCIC system as required.
• Restricts access to criminal history record information as required by GCIC rules.
• Conducts validations of property and persons records previously entered into GCIC.
• Expunges criminal charges from Criminal History Records as requested and authorized.
• Audits incident reports for compliance with the National Incident-Based Reporting System.
• Performs Criminal History Record Inquiries as requested by law enforcement officers, prosecutors, court officials, private citizens, etc.
• Photographs and fingerprints of offenders who have been arrested by Columbus Police Officers and are to be released on a summons to appear in court.
• Processes traffic and parking citations.
• Verifies vehicle identification numbers as requested by the contracted tow service company.
• Generates and disseminates daily bulletins to law enforcement officers.
• Tracks and maintains daily/weekly/monthly activity.
• Archives old paper-based records.
• Performs other related job duties as assigned.

• Knowledge of court procedures and practices.
• Knowledge of department policies and procedures.
• Knowledge of modern office practices and procedures.
• Knowledge of applicable federal and state statutes and local ordinances.
• Knowledge of law enforcement practices and procedures.
• Skill in records maintenance and file management.
• Skill in performing basic mathematical calculations.
• Skill in gathering information and preparing reports.
• Skill in operating various office equipment such as a typewriter, calculator, copier, facsimile machine, shredder, and personal computer.
• Skill in dealing with the public. Skill in oral and written communication.

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

The work is typically performed while intermittently sitting, standing, stooping, walking, bending, or crouching. The employee occasionally lifts light and heavy objects. Additionally, the following physical abilities are required:

• Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.
• Climbing – ascending, descending ladders, stairs, ramps, requires body agility.
• Crawling – moving about on hands, knees, or hands, feet.
• Crouching – bending body forward by bending leg, spine.
• Feeling – perceiving attributes of objects by touch with skin, fingertips.
• Grasping – applying pressure to object with fingers, palm.
• Handling – picking, holding, or working with whole hand.
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Hearing 2 – receive detailed information, make discrimination in sound.
• Kneeling – bending legs at knee to come to rest at knees.
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
• Pulling - use upper extremities to exert force, haul or tug.
• Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
• Reaching – extending hands or arms in any direction.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Standing – for sustained periods of time.
• Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
• Talking 1- expressing ideas by spoken word.
• Talking 2 – shouting to be heard above ambient noise.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Visual Acuity 2 - color, depth perception, field of vision.
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
• Visual Acuity 4 - operate motor vehicles/heavy equipment.
• Visual Acuity 5 -close acuity for inspection of small defects, machines, use measurement devices, or fabricate parts.
• Walking - on foot to accomplish tasks, long distances, or site to site.

The work is typically performed in an office, library, or computer room.