Deputy Clerk II - G115 Imaging
Columbus Consolidated Government
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Columbus, GA, USA
Major Duties and Responsibilities
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- Coordinates and participates in the electronic imaging of all court records; scans or otherwise electronically converts forms, correspondence, and documents.
- Participates and assists in coordinating the management, maintenance, update, and retrieval of electronic court records. Retrieves criminal and real estate documents; processes and enters data as required.
- Troubleshoots specialized imaging computer system.
- Transfers documents to microfilm. Receives, dockets, and files warrants, transcripts, accusations, indictments, motions, orders, adoptions, notices, and appearances.
- Researches criminal case information for various agencies; answers prisoner questions and mail; responds to phone inquiries and assists the general public.
- Maintains all court documents and ensures filing processes are consistent.
- Verifies all Superior Court Documents from previous day; makes corrections where needed.
- Pulls cases and delivers to judges; pulls records, makes certified copies, and faxes documents. Processes notary public applications.
- Performs other related duties as assigned
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Knowledge, Skills and Abilities
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- Knowledge of relevant state laws and guidelines governing the Office of the Clerk of Superior Court.
- Knowledge of legal terminology and required record-keeping procedures and deadlines.
- Knowledge of modern office procedures.
- Knowledge of computer imaging hardware and software programs.
- Knowledge of the operations and functions of local and state court systems.
- Skill in operating standard office equipment such as a typewriter, calculator, copier, microfiche machine, and facsimile machine.
- Skill in the use of computers, standard business software applications, and specialized software applications used by the courts.
- Skill in the use of specialized imaging peripherals including scanners and digital cameras.
- Skill in basic mathematics.
- Skill in dealing with the public. Skill in oral and written communication.
Minimum Educational and Training Requirements
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Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education.
Physical Requirements
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The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, bending, crouching, or stooping. The employee occasionally lifts light and heavy objects and climbs ladders. Additionally, the following physical abilities are required:
Climbing – ascending, descending ladders, stairs, ramps, requires body agility.
Crouching – bending body forward by bending leg, spine.
Feeling – perceiving attributes of objects by touch with skin, fingertips.
Grasping – applying pressure to object with fingers, palm.
Handling – picking, holding, or working with whole hand.
Hearing 1 – perceiving sounds at normal speaking levels, receive information.
Kneeling – bending legs at knee to come to rest at knees.
Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
Pulling - use upper extremities to exert force, haul or tug.
Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
Reaching – extending hands or arms in any direction.
Repetitive Motion – substantial movements of wrists, hands, fingers.
Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
Standing – for sustained periods of time.
Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
Talking 1- expressing ideas by spoken word
Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
Walking - on foot to accomplish tasks, long distances, or site to site.
The work is typically performed in an office or a courtroom.