Job Summary:

Incumbent provides a full range of clerical support for the center manager, staff and program. Provides assistance with basic office management and information management for the department.

Major Responsibilities/Activities:

• Organize and maintain effective workflow in office.
• Organize and maintain current and accurate confidential files and records.
• Prepare and distribute meeting minutes for the center staff meetings and other meetings.
• Answer the telephone and direct calls to the appropriate person, and handle calls if the Center Manager is not available.
• Ensure that adequate office supplies are maintained.
• Prepare requisitions for the purchase of supplies, materials and other items needed to support the provision of quality services at the center.
• Originate routine correspondence.
• Maintain a binder with a copy of external written correspondence and ensure timely distribution.
• Review Time Sheets and ensure accuracy.
• Maintain confidentiality of all information in relation to program operation, enrolled children, families, and personnel.
• Assist with maintaining files and records.
• Assist in standard office procedures including scheduling appointments, processing mail, answering phones, and ordering supplies.
• Perform other duties as assigned by the Center Manager.

• Minimum High School Diploma or General Education Degree (G.E.D.).
• Associates Degree (A.A.) or equivalent from a two year college or technical school preferred.
• Minimum two (2) years experience as an Administrative Assistant or related field.
• An equivalent combination of education and experience will be accepted.