• Review, code, enter, and process vendor invoices for payment in accordance with established company procedures and payment terms.
• Match invoices with purchase orders, receiving documentation, packing slips, approvals, and other supporting records as applicable.
• Identify and research pricing, quantity, receiving, coding, approval, duplicate invoice, and other discrepancies. Coordinate with Purchasing, Receiving, department managers, or vendors to resolve issues before payment.
• Maintain accurate vendor records and assist with establishing new vendors and obtaining required documentation.
• Prepare accounts payable payments according to established payment schedules, terms, approvals, and company procedures.
• Respond to vendor inquiries regarding invoices, credits, payments, account balances, and other account matters.
• Reconcile vendor statements and accounts payable records and follow up on outstanding or unresolved items.
• Assist with general ledger activity, including journal entries, account reconciliations, account analysis, and research of discrepancies.
• Reconcile bank accounts, cash disbursement accounts, payroll-related accounts, and other financial accounts assigned.
• Assist with month-end closing activities and help ensure transactions are recorded accurately and in the appropriate accounting period.
• Assist with physical inventory and inventory-related accounting activities as assigned.
• Assist with preparation of financial reports, schedules, account analyses, and supporting documentation.
• Gather account information, invoices, reconciliations, and other supporting documentation requested for annual audits or financial reviews.
• Assist with sales tax, payroll-related accounting, and other federal, state, or local reporting requirements as assigned.
• Work with Purchasing and Receiving to maintain an accurate flow of purchase orders, receipts, packing slips, invoices, and related accounting documentation.
• Follow established accounting procedures and internal controls and identify transactions or discrepancies requiring additional review or approval.
• Maintain organized and accurate accounting records and supporting documentation.
• Maintain confidentiality of company financial, banking, payroll, vendor, and employee information.
• Assist Accounts Receivable, Purchasing, Payroll, and other administrative functions when needed.
• Identify practical opportunities to improve the accuracy, efficiency, and reliability of accounting and accounts payable processes.
• Perform other related accounting and administrative duties as assigned.

Qualifications: