Shift: 9:00am-2:00pm ET (Mon-Fri)

Position Goal:

Responsible for performing timely and accurate administrative support for Hughston Human Resources Department.

Position Responsibilities:

• Completes assignments as instructed.
• Responsible for greeting all guests, visitors, employees, etc. at HR location (secure door).
• Assist recruitment as needed with making calls, scheduling interviews, performing interviews etc
• Creates reports as needed for HR Leadership/Administration.
• Manages the 90 day assessment; sends calendar invites to managers; ensure completed timely (competency included if needed). Notifies HR Manager of outstanding issues.
• Responsible for collecting and distributes HR mail each morning to appropriate party.
• Assists HR department with coordinating clinic special events/clinic celebrations, employment related events, special projects as needed.
• Responsible for managing all HR filing; ensuring files are kept up to date, and file area is organized. All records should be promptly filed in appropriate location (hire/term).
• Responsible for the employee bulletin board compliance process at each facility. Each board must be kept up to date ensuring federal and state compliance (includes W/C information/panel of physicians).
• Coordinates New Hire Orientation packets. Informs HR Manager of outstanding items timely.
• Responsible for auditing all new hire files once onboarding has been completed.
• Ensures accuracy by completing constant file audits with appropriate follow through.
• Works with all new hires to complete any (outstanding) required pre-hire and new hire paperwork.
• Completes annual MVR on Hughston employees (per position)
• Maintains strictest confidentiality at all times.
• Serves as departmental gatekeeper, directs questions to appropriate party for resolution.

Experience:

Required:

• One year prior Clerical/Administrative experience

Preferred:

• Medical Office experience

Education: High School Diploma or equivalent required.

Special Qualifications:

Required:

• Must have knowledge of Microsoft Office suite (Word, Power Point, and Excel)
• Must be able work independently
• Must be detail oriented and have excellent organizational ability
• Must perform work timely and accurately
• Must be able to work in stressful situations
• Must use good judgment in performance of daily duties and tasks
• Must have excellent communication skills: verbal, non-verbal, and written
• Must have a valid driver's license and satisfactory Motor Vehicle Record (MVR)

The Hughston Clinic, The Hughston Foundation, The Hughston Surgical Center, Hughston Clinic Orthopaedics, Hughston Medical, Hughston Orthopaedics Trauma, Hughston Orthopaedics Southeast and Jack Hughston Memorial Hospital participate in E-Verify. This company is an equal opportunity employer that recruits and hires qualified candidates without regard to race, religion, color, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.