Accounts Payable Specialist

General Summary

To disperse funds in accordance with company policy in a controlled, cost efficient and timely manner. This includes the processing of invoices for normal plant operating expenses, product inventory, fixed assets, incoming/outgoing freight, misc. expenses, and team member reimbursements, as well as the recording of month-end accruals for any invoices not processed through the SAP system.

Essential Duties and Responsibilities

• Receive invoices daily and monitor AP Mailbox. Review invoices via RPA UiPath to assist and route to departments. Monitor KIPPC comments and update accordingly.
• Validate invoice and match with Purchase order to verify goods receipt; determine GL account number, cost center, and taxes. Research discrepancies and make necessary adjustments. Approve A/P batches and misc. depts. Monitor cost centers to identify bottle-necks & promote invoice movement.
• Review and analyze vendor payment discrepancies to determine the proper general ledger and budget reporting as well as proper vendor payments to ensure the uninterrupted flow of goods and services. Work with departments to resolve payment issues. Communicate with IT dept. on RPA to track, trouble shoot, analyze, and correct email transition or server errors. Perform testing as necessary.
• Handle complaints to resolve payment disputes through proper research. Determine course of action to reduce or eliminate issues in the future. Create processes and policies to prevent subsequent issues. Initiate vendor/departmental meetings to expedite problem resolution.
• Process manual invoices via upload for Benefits team across all cost centers.
• Analyze and update BPMS reservations for unresolved reimbursements to accurately capture cost and release unused budget. Track and monitor.
• Research and resolve aging AP issues. Perform account reconciliations and variance analysis to address outstanding issues. Resolve outstanding financial issues by performing follow-up actions.
• Process Temp Staffing invoices and work directly with HR department on GRIR issues.
• Determine adjusting journal entries and post entries necessary for accurate and complete financial reporting.
• Process Customs and Page & Jones statements via upload. Work directly with Purchasing/Logistics on monthly basis to ensure timely payment of statements with no penalties.
• Prepare financial reports for management (ie, CFO, royalty, reclaim, chargebacks, etc.). Support analytical review package reporting to Kia HQ on a quarterly basis.
• Create and prepare training materials for other departments regarding the Finance AP processes. Actively train the departments in scheduled training sessions as well as on-the-job occurrences to educate Team Members to improve efficiency.
• Respond to external auditor requests, prepare necessary schedules, and assist in managing the cost of the external audit. Coordinate with department team members outside FI to secure documentation for various reporting and other data requirements as necessary for our external auditors.
• Support special project initiatives involving process improvements (ie, Autoway PR project, engine payment automation, Travel Reimbursement automation, Customs/Page & Jones process improvement, etc.)

The above typical duties are characteristic of this job and demonstrate a level of difficulty and are not intended to list or limit the duties that may be required or assigned to a team member in this classification.

Qualifications & Job Requirements

• Bachelor’s degree in Business or Accounting or related field along with two (2) to five (5) years of progressive experience in the Accounting field in a manufacturing environment preferably within the automotive industry, or an equivalent combination of education and experience.
• A minimum of two years Accounts Payable/Receivable experience. Manufacturing experience is a plus.
• Business interpersonal skills are necessary in addition to the normal system competency skills including Microsoft office products, (Excel, Word, and PowerPoint) plus accounting software and database query tools.
• The candidate should also have the ability to comprehend and comply with general divisional policies and procedures in conducting day-to-day accounting and administrative responsibilities.
• Ability to communicate effectively (verbally as well as in writing) with people at all levels of the organization.
• Ability to work effectively as part of a team as well as independently.
• Ability to multi-task and work in a fast paced environment.

Reasonable accommodations may be made to those who are able to perform the essential duties of the job.

Specialized Skills and Knowledge Required

• Experience using Microsoft Excel, PowerPoint, Word, and Access.
• Experience with SAP system preferred.