Departmental Secretary II

Troy University
Troy University

Administration

Posted on Jun 26, 2026
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Posting Details

Position Information
Posting Number SF2550P
Position Title Departmental Secretary II
Position Type Classified Staff/Hourly
Department Hall School of Journalism - Troy
Division College of Arts and Humanities
Campus Troy
Work Status Full-Time (FT)
Temporary No
Location Troy - T01
Job Summary
The Departmental Secretary II position is responsible for providing clerical support to the office, including preparation and coordination of documents, reports, databases, and correspondence; maintaining files; scheduling meetings and appointments; preparing standard financial documents; maintaining office supplies; greeting and assisting students, faculty, staff and visitors; and other duties as assigned.
Minimum Qualifications
1. High school diploma or equivalent
2. Minimum of two years of related experience and/or training in clerical or secretarial office work
3. Knowledge of general office practices and procedures
4. Skill in the use of computers and a variety of software, including Microsoft Office
5. Skill in time management
6. Skill in communicating effectively in person and by telephone with all internal and external associates of the university
7. Ability to manage multiple tasks and prioritize effectively
8. Ability to work well in a team environment
Preferred Qualifications
Will this position require driving (personal vehicle, university vehicle, utility vehicle, or golf cart) in order to perform the job duties? No
Work Hours
Monday – Friday
8:00 am to 5:00 pm
List any hazardous conditions or physical demands required by this position
N/A
Does this position have supervisory responsibility? No
Posting Date 06/25/2026
Closing Date
Open Until Filled Yes
Special Instructions to Applicants
Quick Link https://www.troyuniversityjobs.com/postings/47720

Reference Letters

Reference Letters
Solicit References Through the System? No
Last Day a Reference Provider Can Submit Reference
Applicant Special Instructions

Qualified applications will be made available to the department/committee for review immediately upon submission. We ask that you provide email addresses for your reference providers and please be certain that the email addresses you list are accurate. If you are selected as a candidate for consideration by the department/committee, an instructional email will be sent to your reference providers to ask that they submit a reference letter on your behalf via a link to our reference portal. Separate reference letters will be requested for each position to which you apply (if applicable), so your reference providers will be contacted separately for each application on which you list them. Reference letters will not be copied from one application to another. You can assure your reference providers that our system is secure and that all letters are confidential. If your reference providers have trouble using the reference portal, please advise them to contact jobs@troy.edu.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Troy University employment website (www.troyuniversityjobs.com)
    • Chronicle of Higher Education
    • Higher Ed Jobs
    • Social Media website
    • Indeed
    • Other employment website (please specify below)
    • Employee Referral (please specify below)
    • Local newspaper (please specify below)
    • Professional journal (please specify below)
    • Other source (please specify below)
  2. Please specify:

    (Open Ended Question)

  3. * Regarding your current employment status, please select one of the following:
    • Not a current Troy University employee
    • Current part-time Troy employee (including adjunct faculty)
    • Current full-time Troy employee - initial appraisal period complete
    • Current full-time Troy employee - still within initial appraisal period (six months for new employees and three months for promoted employees)
  4. * Do you possess a high school diploma or equivalent?
    • Yes
    • No
  5. * Do you have a minimum of two years of related work experience?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. List of References
Optional Documents
  1. Letter of Reference 1
  2. Letter of Reference 2
  3. Letter of Reference 3
  4. Unofficial Transcript 1
  5. Unofficial Transcript 2
  6. Other Document
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