Departmental Secretary II
Administration · Full-time,
Posting Details
| Posting Number | SF2620P |
|---|---|
| Position Title | Departmental Secretary II |
| Position Type | Classified Staff/Hourly |
| Department | Music - Troy |
| Division | College of Arts and Humanities |
| Campus | Troy |
| Work Status | Full-Time (FT) |
| Temporary | No |
| Location | Troy - T01 |
| Job Summary | The Departmental Secretary II position in the John M. Long School of Music is responsible for providing clerical support to the School Director and other departmental faculty, including but not limited to: issuing purchase orders, bill payments and foundation accounts; entering and approving student work hours; paying all invoices; assisting with daily student/faculty needs; handling student registration needs; completing/assisting all student paperwork needs; facilitating, completing and filing all overload and adjunct faculty contracts; completing, facilitating and filing all faculty travel approval paperwork; collecting and filing faculty loads, syllabi and schedules every semester; maintaining files on each student majoring within the John M. Long School of Music; collecting and submitting building maintenance requests for the Physical Plant; assisting with projects as requested by various faculty members and the School Director; submitting IT tickets for faculty as needed; answering phones, assisting students, and assisting with budget maintenance; greeting and assisting students, faculty, staff and visitors; and other clerical duties as assigned |
| Minimum Qualifications | 1. High school diploma or equivalent 2. Minimum of two years of clerical office work experience |
| Preferred Qualifications | 1. Knowledge of Datatel and Excel software |
| Will this position require driving (personal vehicle, university vehicle, utility vehicle, or golf cart) in order to perform the job duties? | No |
| Work Hours | 8am-5pm Monday-Friday |
| List any hazardous conditions or physical demands required by this position | NA |
| Does this position have supervisory responsibility? | No |
| Posting Date | 11/12/2026 |
| Closing Date | |
| Open Until Filled | Yes |
| Special Instructions to Applicants | |
| Quick Link | https://www.troyuniversityjobs.com/postings/48887 |
Reference Letters
| Solicit References Through the System? | No |
|---|---|
| Last Day a Reference Provider Can Submit Reference | |
| Applicant Special Instructions | Qualified applications will be made available to the department/committee for review immediately upon submission. We ask that you provide email addresses for your reference providers and please be certain that the email addresses you list are accurate. If you are selected as a candidate for consideration by the department/committee, an instructional email will be sent to your reference providers to ask that they submit a reference letter on your behalf via a link to our reference portal. Separate reference letters will be requested for each position to which you apply (if applicable), so your reference providers will be contacted separately for each application on which you list them. Reference letters will not be copied from one application to another. You can assure your reference providers that our system is secure and that all letters are confidential. If your reference providers have trouble using the reference portal, please advise them to contact jobs@troy.edu. |
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- Troy University employment website (www.troyuniversityjobs.com)
- Chronicle of Higher Education
- Higher Ed Jobs
- Social Media website
- Indeed
- Other employment website (please specify below)
- Employee Referral (please specify below)
- Local newspaper (please specify below)
- Professional journal (please specify below)
- Other source (please specify below)
- Please specify:
(Open Ended Question)
- * Regarding your current employment status, please select one of the following:
- Not a current Troy University employee
- Current part-time Troy employee (including adjunct faculty)
- Current full-time Troy employee - initial appraisal period complete
- Current full-time Troy employee - still within initial appraisal period (six months for new employees and three months for promoted employees)
- * Do you have a high school diploma or equivalent?
- Yes
- No
- * Do you have at least two years of clerical work experience?
- Yes
- No
Applicant Documents
- Resume
- List of References
- Cover Letter